Free Potluck Sign-Up Sheet Maker
Make a printable potluck sign-up sheet in a minute. Pick Friendsgiving, Thanksgiving, Christmas, an office lunch or a church supper, set your food categories, then print it or paste it into the group chat. Free, no sign-up.
Loads a title, food categories with ideas, and colors. Change anything below.
Leave any field blank to hide it.
- lines
- lines
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One line per guest or dish. Tip: click a category on the sheet to jump to it here. Long lists continue on a second page.
Every sheet has Name and What I’m bringing. Allergy info helps guests with nut, dairy or gluten allergies pick safely.
White saves printer ink and prints well in black and white. Tinted looks nicer on a screen or in a group chat.
US Letter for the US and Canada, A4 almost everywhere else.
Collect sign-ups online instead of on paper
Paper sheets get lost and group chats get buried. The free RSVP Form widget puts a sign-up form on your website or event page: guests say if they are coming, how many, and any dietary needs, and you can add a question for the dish they are bringing. Every answer lands in one list, you get an email for each one, and you can export it to a spreadsheet. No code, works on any website builder.
Plan Your Next Event Online
A paper sheet works for one party. These free Common Ninja widgets handle sign-ups, dates and reminders for every event after it.
RSVP Form
An RSVP form for your event page: attendance, guest count, dishes and dietary needs in one list.
Form Builder
Any sign-up or registration form, with dropdowns, checkboxes and email alerts for each answer.
Events Calendar
Put your events on a calendar on your website, so regulars always know what is next.
Countdown
Count down to the big dinner, the holiday party or the end of your sale, right on your website.
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Use Tool →How It Works
Make a potluck sign-up sheet in three steps
No account, no spreadsheet, no template to download and fix.
Pick a sheet
Start from Friendsgiving, Thanksgiving, Christmas, an office lunch, a church supper or a BBQ. Each comes with food categories and dish ideas.
Fill in the details
Add the date, time and place, a note for guests, and as many lines per category as you need. Add a column for allergies or phone numbers.
Print or share it
Print the sheet for the fridge or the break room, download a PNG, or copy it as text for the group chat.
Planning
How many dishes does a potluck need?
A simple rule of thumb: about one dish for every two or three guests, with sides as the biggest group. Adjust for how hungry your crowd is and whether the host covers the main.
| Guests | Mains | Sides and salads | Desserts | Drinks |
|---|---|---|---|---|
| 8 to 12 | 2 | 4 | 2 | 2 |
| 15 to 25 | 3 to 4 | 6 to 8 | 3 to 4 | 3 |
| 30 to 50 | 5 to 6 | 10 to 12 | 5 to 6 | 4 |
| 60 or more | 8 or more | 15 or more | 8 or more | 5 or more |
Ideas
What to bring to a potluck
Dishes that travel well and feed a crowd. Paste a few into the ideas line of each category so guests have a starting point.
| Category | Ideas |
|---|---|
| Mains | Turkey, ham, lasagna, baked ziti, chili, pulled pork, a vegetarian casserole |
| Sides | Mac and cheese, stuffing, mashed potatoes, green bean casserole, roasted vegetables, rolls |
| Salads | Green salad, pasta salad, potato salad, coleslaw, fruit salad |
| Desserts | Pumpkin pie, apple crisp, brownies, cookies, sheet cake |
| Drinks | Cider, lemonade, iced tea, sparkling water, coffee |
| Supplies | Plates, cups, napkins, cutlery, ice, foil, to-go boxes, trash bags |
Tips
Tips for a potluck that comes together
Small choices on the sheet that save you from five desserts and no plates.
01
Cover the main yourself
Most hosts make or buy the main dish, like the turkey, and let guests fill in around it. Say so in the note so nobody brings a second turkey.
02
Leave more sides than mains
Sides are easy to make and carry, so most guests pick one. Give sides the most lines and mains the fewest.
03
Add a supplies category
Plates, cups, ice and to-go boxes are the things everyone forgets. They also give non-cooks an easy way to help.
04
Ask about allergies
Turn on the Allergy info column so guests note nuts, dairy or gluten. It lets everyone with an allergy fill a plate safely.
Glossary
Potluck terms, briefly
Four words you will see on this page.
From the Blog
Further reading
More from the Common Ninja blog on events, forms and holiday ideas.
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